Introduction
General settings can be found in the Settings module of the mKsiegowa.pl online accounting program. The appearance of the screen has slightly changed since the program version 3.3.18 and such a version is described in this documentation.
In General settings you will enter the basic data of the economic unit you represent, so that the system can correctly print the accounting documents. The information should be factually correct. They will only be used for the proper operation of the system. You can read more in the security policy. Of course, at any time you work with the mKsiegowa.pl system, you will have access to the data and the possibility of its subsequent modification.
General settings
The name is the full name of the unit that will be visible on all documents generated by the mKsiegowa.pl system
Address, telephone number, fax number, e-mail address, REGON, NIP are the data of the unit that will appear on the printouts.
Send copies of outgoing emails to: - here enter the email address to which you want to receive copies of emails (cc) sent from the program.
Default client for receipts - receipts in the program are saved for a specific client from the file (all to one). In this field, you can set a collective account for receipts.
Default note on periodic invoices - mass invoices generated in the program may have a standard comment field in this field on the invoice printout.
Print GIN without prices - after checking the box, all GIN documents will be printed without selling prices.
You can download the logo by searching for the appropriate file (in jpg format). It will be visible on documents generated by the mksiegowa.pl system.
Print also the company name If you want the company name entered in the Name field (for printouts) to appear on the documents in addition to the company logo, then check this option.
Calculate sales price from standard cost
You can have automatic sales price calculation for items that do not have any prices in Sales Prices entered. This works independently from the Base Price List setting, but if the factor is set in the other Sales Type Lists it works together with them.
Preparing and operation
Go into Setup tab - Company Setup. In the field, Base for auto price calculation, set a Base Price List. In the field, Add Price from Std cost, enter the % that you want to increase from the average standard costs for the items not listed in the Item Price List. If this value is empty there are no automatic price calculations. BE aware that the value of 0 in the field will calculate the price to be the same as the Std cost.
So to remove the calculation, just empty the field.
If the average standard costs in the system for any specific item is 0, the calculation would result in 0 as well.
The field, Round to nearest xxx gr, will round the calculated result to the nearest gr entered. If you have 2 decimals in the amounts the value 100 would be divided by the xxx value. If you have 3 decimals in the amounts the value 1000 will be divided by the xxx value. If there is no fraction, the value will be rounded up to the nearest xxx value. If there is a fraction, the value xxx will be subtracted from the value (100-xxx) or (1000-xxx).
Example
Let us take an example:
- Item standard cost = 20.77
- Decimals = 2
- Value to increase the items with = 70 (%)
- Round to nearest value = 5
The pow(10, 2) = 100. 100 divided by 5 = 20 and no fraction. Price after increase = 20.77 * (1 + 70 / 100) = 35.309. Rounded to nearest 5 gr value = 35.35;
Let us set the Round to nearest value = 95.
The value 100 / 95 = 1 and a fraction of 95. The Price will still be calculated to 35.309. Now the value will be rounded to 36.00 and subtracted by (100 - 95) = 35.95.
So you see it is very flexible. If you have larger prices you can even round up to nearest 10, 100 by setting the rounding to nearest value = 1000 or 10000.
But take care if you have different prices, large prices and small prices. It might not be a good idea to round a value of 10.77 to 100.
If there is a base price list set and for instance a factor 0.7 the price list in foreign currencies are calculated as well. And again, if a 'Round to nearest' value is set to other than 1 the foreign prices are rounded in the same way as explained above. This new price calculation should work with sales kits too.
XML statements
All master data of the unit must be set in this section. The data is used by the program to prepare XML files such as JPK and financial statements.
Invoice templates
In this tab the user can preconfigure an individual invoice template.