Introduction
Sales Delivery document is used in the accounting program mKsiegowa.pl in the following situations:
- As a document to release goods, if items in the document are of the type Purchased or Manufactured.
- As a document confirming the service, if the items are on the document type Service.
Type of each item can be defined in Items.
A sales delivery is created automatically for each sales invoice. If a delivery document is not entered into the system by the user and a sales invoice is entered directly from the menu, then the delivery document will be generated automatically by the program. In this situation, the reference number is set to auto.
Notes:
- The existence of delivery document for each sales invoice is necessary and results in an invoice ties with an economic event. Delivery document contains information about the delivery, which are also used for printing sales invoices.
- If all items in a delivery document are type of Service, then the document is not book in the general ledger.
Document entry
In the header of the document, you can specify:
- Customer,
- Reference number of the document (program suggests a number, but you can change it)
- Current credit - the link leads to the panel that shows all sales documents for this customer
- Discount - value of the discount entered for that customer
- Price list used for this document
- Delivery Date
- Method of payment
Document Positions
Below, in the section Delivery Note Items select goods or services. Choose items by code or from the drop down list. After determining the quantities and prices, click Add item on the right.
At any time you can modify previously entered items. To do this, click the icon 
on the right hand side of the selected line.
Items used in the document can be defined in:
- Directory of Goods - services, goods, products,
- Commodity Identification Codes - bar codes, internal codes, etc.
- Sales Kits - the ability to create sets.
Document footer
Lower part of the document depends on the type of payment defined in the header:
- For payment other than cash (selected in the field Payment) program allows you to specify the location and other details of delivery,
- For the cash payment, the lower part you can only choose the location and add comments to the document.
Non-cash payment allows you to specify a variety of additional information in the box labeled Invoice Delivery Details.
After placing a delivery you find an additional menu that allows you to:
- Preview and print the document
- Send the document by email
- Print the document as a mailing list
- Convert it to the invoice
Document GL schema
Delivery documents containing items of a type Purchased are booked to the GL according to the following scheme:
| GL account | Where it can be set | Page |
|---|---|---|
| C.O.G.S. Account | Items | Debit |
| Inventory Account | System and General GL Setup | Credit |
Notes:
- If document contains only items of a Service type it is not booked to a general ledger.
- If in the System and General Ledger Setup a checkbox Allow Negative Inventory is selected, and a sales delivery was entered before purchase creating a negative inventory the document may not be posted to the general ledger.